Using e-permits to Reduce Risk

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Using e-permits to Reduce Risk

As the UK’s first and leading web-based permit to work software and work authorisation system, e-permits delivers significant benefits to our clients while ensuring that people work safely and are safe at work.

These benefits accrue from e-permits’ ability to bridge the disconnect between an organisation’s well-honed health and safety policies and procedures and what actually happens on the ground. They can be broadly categorised by increased control and compliance together with risk and cost reduction. We’ll cover each of these in detail in a series of posts, starting here with risk reduction.

The primary benefit of implementing e-permits is that it reduces risk and, over the years, we have found that our clients have four types of risk that they aim to reduce and which e-permits helps them reduce.

The first is the risk of injury to people. That’s the people doing the work, their colleagues around them and, of course the general public. Then there’s the risk of damage to their infrastructure, the valuable buildings that they’re operating from. Next is the risk of disruption to their business or their operation which can be very costly. Finally, there’s security of the estate.

Those four risks are present with all of our clients but generally in a different balance. To reduce those risks, what we’ve got to deliver through e-permits is a completely different level of management control, and that can only be achieved by a completely different set of management information, one that provides more transparency and more timely information so they can make better informed and safer decisions.

Ultimately, what e-permits delivers in order to reduce these risks is a reduction in the number of incidents. This we achieve by preventing avoidable incidents. With paper-based permits-to-work, disreputable supply chain companies and contractors can circumvent the system, but this is not possible with e-permits due to its transparency and automation. Further, competency checks, among many other control and compliance checks ensure that the right people, with the right skills, work to the right method statement, in the right place, at the right time.

Without e-permits, the cost of failure of those incidents can be significant both from a human and business perspective.

From a human perspective the annual cost of failure is measured not just in terms of the number of workplace fatalities (provisionally 147 in 2017/18) but also in terms of non-fatal injuries (over 600,000 annually), mental health related issues and contracting deadly diseases such as mesothelioma.

With e-permits we’re eliminating that cost of failure which then also transpires into business benefits for our clients. For example, clients’ insurance premiums which many have been able to reduce considerably once they’ve been implementing e-permits for some time. And then, of course, are the productivity gains. All of this extra control is not at the expense of time. It’s actually cheaper to use the system than to do it manually.

Greater scrutiny and control of the work authorisation process is not a burden on a business, it’s a benefit both in terms of reduced risk and cost. Given that e-permits can be implemented as a cost neutral alternative to paper-based regimes, why wouldn’t you switch over today? Contact us here to discuss how we can help you reduce the risks within your business.

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